Person Statuses

The person's status is used to determine the job status of the individual and also controls how training requirements and history are analyzed. Training Management provides three primary statuses; however, you can add new statuses or change the names of the existing statuses provided in the Global organization.

The following statuses are applied to the person workflow listed below in the order that they would appear in the system:

Status	Description
INACTIVE	A person is in Inactive status when the individual is not active in the company. This status may be used if an individual is on extended leave, such as maternity leave or has been hired, but has not started. The record is still accessible through Training Management, however, certification tracking and notifications are suspended. NOTE: All requirement, certification, and training history is removed from the Person record when a person status changes from Active back to Inactive or Terminated. However, the history remains in the database and can be accessed using a Crystal or SmartInsight report.
ACTIVE	A person is in Active status when the individual is actively working for the company. When in Active status, requirements, training history and certification are tracked.
TERMINATED	A person is in Terminated status when the individual is no longer working for the company. Records are no longer accessible via Training Management, however, reports can be generated for the individual if needed. NOTE: All requirement, certification, and training history is removed from the Person record when a person status changes from Active back to Inactive or Terminated. However, the history remains in the database and can be accessed using a Crystal or SmartInsight report.

Status

Description

INACTIVE

A person is in Inactive status when the individual is not active in the company. This status may be used if an individual is on extended leave, such as maternity leave or has been hired, but has not started. The record is still accessible through Training Management, however, certification tracking and notifications are suspended.

NOTE: All requirement, certification, and training history is removed from the Person record when a person status changes from Active back to Inactive or Terminated. However, the history remains in the database and can be accessed using a Crystal or SmartInsight report.

ACTIVE

A person is in Active status when the individual is actively working for the company. When in Active status, requirements, training history and certification are tracked.

TERMINATED

A person is in Terminated status when the individual is no longer working for the company. Records are no longer accessible via Training Management, however, reports can be generated for the individual if needed.

User Rights

The following rights must be assigned to a user for that user to manage or view person statuses:

Rights	Description
PSS_VIEW	Allows the user to view person statuses.
PSS_MANAGE	Allows the administrator to add, view, edit, and delete a Person Status record.

NOTE: See Rights Groups for more information on assigning rights groups to users.